Modules

Announcements

17min

Module Overview

The Announcements module enables Group Leaders to create and publish announcements. The published announcements are posted to the Global Feed on the Affinities homepage and the Announcements tab on the group page.

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The Basics

How to Create an Annoucement

  • Click on the Create Announcement button in the upper right corner of the Announcements module to open the New Annoucement editor.
New annoucement editor and toolbar location
New annoucement editor and toolbar location

  • Enter a title for your Announcement.
  • Enter the body of your Announcement in the Description window. Use the toolbar (indicated in the image above) to format your text and add dividers, links, or images.
  • Use the chapters dropdown to select the Chapter for the announcement, or leave it blank to publish for all Chapters.
  • Tick the Custom Reply To Email checkbox under Other Options to designate an inbox to receive replies to the Announcement.
  • Click Upload Files to add up to 3 attachments to the Annoucement. Supported file types are:
    • .pdf
    • .xls
    • .xlsx
    • .ppt
    • .pptx
    • .doc
    • .docx
    • .png
    • .jpeg
    • .jpg
  • Click Save Draft to save your Annoucement and continue on to publishing.

Filter Types

  • Filter by state:
    • Published: Announcements currently published to the platform.
    • Draft/Not Published: Announcements that have been created but are not published.
  • Filter by:
    • Allows you to choose Announcements by Chapter.
  • Year:
    • Shows all announcements for the selected year.
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How to Publish a Draft Annoucement

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  • Locate the draft announcement to be managed by using the filters at the top of the Announcements page.
  • Click the Action Menu (three vertical dots) to see the action items.



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Edit

Use this action to edit the draft.

Email Review

This action allows the creator and other leaders to review the announcement via email before publishing. Clicking this opens an email review window where reviewers can be selected from a dropdown or their email addresses can be manually added. A note for reviewers can also be included. Once submitted, the announcement is sent as an email only to the creator and selected users.

Publish

This action brings up the Publish Annoucement window to publish the annoucement.

Publish Annoucement window
Publish Annoucement window

  • Indicate where you would like the annoucement to publish.
    • This platform only: This will publish to the Annoucements tab.
    • Email: This will send emails as well as publishing to the platform.
  • Indicate when you would like the annoucement to publish.
    • Now: Publishes the annoucement immediately.
    • Schedule for later: Allows user to select a future date and time for the annoucement to be automatically published.

Delete

This action permanently deletes the annoucement from the platform.

How to Manage a Published Annoucement

  • Click the Action Button associated with the published annoucement.
  • You will be presented with available options for the published annoucement.

Pin Annoucement

This action places the selected Annoucement at the top of the communications posted to the Annoucements tab. It will remain at the top until Unpin Annoucement is selected from the action menu.

Edit

This action allows you to edit the published annoucement.

Share by Email

This action allows the annoucement to be emailed to other people in your organization by entering in up to 10 email addresses.

Get Shareable Link

This action displays a direct link to the annoucement that can be shared with other users. Click "Copy" to copy the link to your clipboard and paste into the desired area.

Email Tracking

Allows user to see how many emails were sent out, how many unique recipients opened the email, and how many people clicked any associated links within the annoucement.

Delete

Permanently deletes the annoucement from the platform.



Configuration Options

  • Enable/disable module
  • Enable/disable email tracking
  • Enable/disable URL tracking
  • Enable/disable Announcement disclaimer
  • Enable/disable default Annoucement disclaimer
  • Set Announcement disclaimer
  • Enable/disable analytics
  • Enable/disable email review before publishing
  • Enable/disable Announcements posting in Global Feed
  • Enable/disable comments
  • Enable/disable likes
  • Enable/disable Announcements showing in Home Feed
  • Enable/disable media upload for comments
  • Enable/disable attachments


Reporting

  • Navigate to the Reports tab.
  • Locate "Download Annoucements Report"
  • Click the link to download the report as a .CSV file.