Surveys

survey management the surveys feature allows admin to create on join, on leave or link surveys an on join survey will be presented to the new users when they join the group, an on leave survey is presented to the members when they leave the group, and link surveys are any survey that can be created and shared using a shareable link the following image shows the surveys tab creating surveys to create a survey, click on the create survey button this will open the ‘create a survey’ window shown in the image below enter a title for the survey in the survey name field, choose the trigger from the dropdown as shown in the following image if you select the trigger labeled ‘days after team activation’ it will require you to enter a number of days for example if someone was activated on the team on july 1st, but you wanted the survey to go out on july 5th, then you would enter 4 in this field select the role for the survey from scope dropdown, and check the anonymous box if you do not want to collect the personal identifiers of the respondents once all fields are selected click submit, this will show the choose template dropdown any survey that is created can be saved as a template, this template is available across platforms so that a similar survey can be created in the other groups at the click of a button for this survey e g we will choose the ‘create new survey’ option we will show the creation of a new template at a later stage survey designer tool opens as soon as a new survey option is selected the toolbox in the left pane allows admin to select a variety of questions that can be dropped into the middle pane for survey creation the following image shows the toolbox the middle pane is the canvas where the question can be dropped from the toolbox the right section is the properties pane, where we can change the survey page properties including name, title description, max time to finish survey, add logic in the survey questions, and change the layout of question once a question is dropped in the middle pane you can author your questions directly in the middle pane as an example, we will create a 2 question survey where the second question is only visible if the option c is selected in question 1 the following screenshot shows the radiogroup question selected from the toolbox and the text has been edited as required for question 2 we will insert a single input, both questions are shown in image below to build the logic so that question 2 is only visible if option c in question 1 is selected, we will ensure question 2 is selected in the middle pane, and then will go to logic in properties pane by clicking on the wand in the visible if category, you will be presented with options of when to make the question visible this will build the desired logic into the survey a preview of the survey can be seen by clicking on the preview tab on top left above the toolbox managing draft surveys once the survey is created and tested you can select the save survey & exit button to create the survey this will show the created survey in the draft survey list highlighted in blue color, this shows that the survey is in a deactivated state as shown in the following image clicking on the three dot action menu will give the following options edit survey settings update the survey name, add in an email address to notify when a new survey response is received, and toggle the survey to anonymous mode if needed edit survey questions opens the survey editor to allow the user to make changes to the survey email review sends a copy of the survey to another group leader for editing and review view displays the survey as it will appear to respondants activate makes the survey available to respondants archive moves the survey from its activated state to an archived state where responses can still be accessed delete removes the survey and all of its responses from the platform save as template allows you to save this survey as a template for easy creation of future surveys export creates a downloadable json file to allow the survey to be easily imported into another mentorship program managing activated surveys each survey has a three dot action menu, the various actions under the action button are explained below view this allows you to view the survey deactivate this allows you to deactivate the survey (meaning it will not be sent out) but it will not delete the survey download this allows you to download the survey on to your device import survey responses allows the import of responses from a previous survey into the current one save as template allows you to save this survey as a template for easy creation of future surveys export creates a downloadable json file to allow the survey to be easily imported into another mentorship program share survey displays the link url and qr code to allow respondants to access the survey analytics displays graphs and word clouds visually interpreting the results of the survey viewing survey results analytics – this action is available under the action button once a survey is activated, once clicked it will show the analysis of the survey responses in an interactive graphical interface as shown in the following image